Sponsor Prospectus
Canals on Canal extends an enthusiastic invitation to partner with us to showcase your products and services during our Inaugural Continuing Education Conference in New Orleans, LA November 18 th – 20 th , 2021. We are planning a blockbuster lineup of speakers and innovative social events.
This is an opportunity to get your products, services, and information in front of the decision makers of Endodontic dental practices from all over the country. Canals on Canal is committed to doing everything we can to encourage our attendees to engage with our exhibitors and sponsors and is crafting a creative promotional plan to give your business unprecedented maximum exposure both before and during what promises to be an amazing weekend!
Sponsor Levels
Diamond – $15,000 (Limited Availability of 1 total)
Friday Night Reception – Sazerac House (including signage, personal welcome to attendees)
In addition, you will receive:
Platinum – $10,000 (Limited Availability of 1 total)
Thursday Night Welcome Reception – TBD (including signage, personal welcome to
attendees)
In addition, you will receive:
Gold – $5,000
Friday Morning Breakfast Sponsor– (including signage, personal welcome to attendees)
In addition, you will receive:
Gold – $5,000
Friday Lunch Sponsor– (including signage, personal welcome to attendees)
In addition, you will receive:
Gold – $5,000
Saturday Breakfast Sponsor– (including signage, personal welcome to attendees)
In addition, you will receive:
Gold – $5,000
Saturday Lunch Sponsor– (including signage, personal welcome to attendees)
In addition, you will receive:
Silver – $2,500
Friday Morning Break Sponsor– (including signage, personal welcome to attendees)
In addition, you will receive:
Silver – $2,500
Friday Afternoon Break Sponsor– (including signage, personal welcome to attendees)
In addition, you will receive:
Silver – $2,500
Saturday Morning Break Sponsor– (including signage, personal welcome to attendees)
In addition, you will receive:
Silver – $2,500
Saturday Afternoon Break Sponsor– (including signage, personal welcome to attendees)
In addition, you will receive:
Sponsor Disclosures
EXHIBITOR INFO
Set up for the exhibit hall will be Thursday, November 18th from 4:00 pm – 6:00 pm.
All exhibitors must be set up by 7:00 am on Friday, November 19th, 2021.
Friday, November 19th, 2021
Exhibits open: 7:00 am – 5:30 pm
Saturday, November 20, 2021
Exhibits open: 7:00 am – 4:30 pm
Exhibit breakdown: 4:30 pm – 6:00 pm
HOW DO I BECOME AN EXHIBITOR OR SPONSOR AT THE 2021 ANNUAL MEETING?
All contracts for exhibiting or sponsoring must be completed by filling out the registration form.
LOGO SPECIFICATIONS
You must send your logo in both an eps/ai vector format and a high-res transparent png. If you do not have an eps version of your logo, please ensure what you send is a high resolution transparent png or pdf. Logos pulled from websites are not suitable for printing.
SPONSOR AND BOOTH PAYMENT
By completing the online registration, the company is agreeing to the exhibitor and sponsor contract agreement contained in this brochure. Payment by check within 30 days of online registration in the amount of 50% of the sponsorship level or payment in full is required before the application will be processed. The balance is due 60 days prior to the annual meeting date. Failure to remit the balance 45 days in advance of the meeting date will result in loss of exhibit space and forfeiture of the deposit. A reminder of amounts due will be sent by Dental CE Providers, LLC to exhibitors 60 days in advance of the meeting. Payment by Credit Card will not be accepted.
Your booth is not confirmed until you have received an email confirmation from Mike Loessberg who can be contacted at ConC@DentalProviders.com or (713)-540-0352
SPONSOR & EXHIBITOR DEADLINES
July 15, 2021
Submission of information for Inclusion in conference program and mobile application.
September 10th, 2021
Full payment due.
September 17th, 2021
Forfeiture of deposit and loss of exhibit space if full payment not received.
October 4th, 2021
Meeting cancellation requests. No refunds will be made after this date.
REFUNDS & CANCELLATIONS
All requests for refunds and cancellations of exhibit fees and sponsorships must be made in writing to Dental CE Providers by October 1st, 2021. DENTAL CE PROVIDERS will provide a refund of 50% of the booth exhibit fees and/or sponsorship amount. There will be no refunds after this date.
CONFERENCE LOCATION & HOTEL ACCOMMODATIONS
Sheraton New Orleans Hotel
500 Canal St.
New Orleans, LA 70130
Thursday, November 18th, 2021 – Sunday, November 21 st ,2021
Group room rate: $169.00
RULES & REGULATIONS
MULTIPLE BOOTHS
Exhibitors may purchase multiple booths, however; booths may not be shared with another company.
SHIPPING AND HANDLING
Shipping of materials and installation fees are not included in the exhibit booth fee. Arrangements for shipping and storage of displays and materials as well as additional items such as electrical needs must be made through the hotel. More information will follow.
CONTRACT FOR SPACE
The exhibit contract and booth space application, the formal notice of space assignment and the full payment of exhibit booth fees together constitute a contract between Dental CE Providers and the exhibitor for the right to use the assigned booth space and to comply with these rules and regulations. Exhibitors shall be bound by the rules and regulations set forth herein and by such amendments or additional rules and regulations which may be established by Dental CE Providers.
SPACE ASSIGNMENT
Space assignment priority is given according to sponsorship level and is then made available on a first- come, first-served accepted reservation basis. Dental CE Providers will make every effort to place exhibitors in the areas of their choice, and once a space is paid for, confirm that space to the exhibitor. However, DENTAL CE PROVIDERS does reserve the right to place, move or relocate any exhibitor in case of necessity for the total benefit and operation of the show.
NON-ENDORSEMENT
DENTAL CE PROVIDERS does not in any way imply endorsement of any product or service of an exhibitor by entering an exhibitor contract.
EXHIBIT BOOTH SETUP
Exhibitors shall arrange their exhibits so that they do not obstruct other exhibits. Aisles must be kept clear. Exhibits should be arranged so that company representatives will be inside of the space assigned.
Display materials or equipment at the sides of the booth shall not exceed the height of the side walls. Materials used to decorate shall be of flame-retardant material. Safety exits and equipment must be left accessible and in full view at all times.
CANCELLATION
If an exhibitor cancels a booth space contract prior to October 1st, 2021, all fees paid (less a 50% cancellation fee) will be returned. If an exhibitor rents a booth, pays in full, but does not attend the conference, there will be no refund of the booth rental fee. In addition, cancellation of a booth after October 1st, 2021, will result in a full forfeiture of fees.
REPRESENTATIVE FEES
The exhibit fee for each booth includes conference registrations for the designated company
representatives (2). Additional conference registrations may be purchased at the reduced fee of $150 per person via the DENTAL CE PROVIDERS registration site.
ALL COMPANY REPRESENTATIVES WORKING IN THE EXHIBIT HALL MUST BE
REGISTERED FOR THE CONFERENCE
All exhibitors must check in at the registration area upon arrival at the conference for a badge and conference information. Please register all persons in your booth so that a badge can be made in advance. Admission shall be by badge and badges are not transferable. Rights of an exhibitor shall not be assignable to any other firm or person. All exhibitors must behave in a professional manner and maintain a professional appearance and demeanor.
EXHIBITOR’S RESPONSIBILITIES
DENTAL CE PROVIDERS will not be responsible for damage to uncrated materials, materials
improperly packed, glass breakage or concealed damage. DENTAL CE PROVIDERS will not be
responsible for loss or disappearance of the exhibitor’s materials after some have been delivered to the exhibitor’s booth. Similarly, DENTAL CE PROVIDERS cannot be responsible for disappearance of the exhibitor’s materials before the materials are picked up from the exhibitor’s booth for loading after the conference.
INSURANCE AND LIABILITY
Exhibitor agrees to protect, save and keep DENTAL CE PROVIDERS and the hotel forever harmless from any damages or charges imposed for violation of any law or ordinance occasioned by negligence of the exhibitor, as well as to comply strictly with the applicable terms and conditions contained in the agreement between the hotel and DENTAL CE PROVIDERS regarding exhibition premises. Further, exhibitor shall at all times protect, indemnify, save, defend and hold harmless DENTAL CE PROVIDERS and the against and from any and all loss, costs (including attorney fees), damages, liability, or expense arising from or out of or by reason of any accident or bodily injury or any other occurrence to anyone, including the exhibitor, its agents, employees and business invitees, which arises from or out of or by reason of said exhibitor’s occupancy and use of the exhibition premises or part thereof. Additionally, DENTAL CE PROVIDERS shall not be held responsible for any loss, damage, or delay due to strikes, lockouts, Acts of God, governmental restrictions, enemy action, civil commotion, unavoidable casualty or other causes similar or dissimilar, beyond the control of DENTAL CE PROVIDERS. All exhibitors are responsible for arranging risk coverage with a suggested $500,000 of general liability coverage.
EXHIBITORS PROPERTY
DENTAL CE PROVIDERS (and its conference host facilities) cannot assume responsibility for the safety of the property of the Exhibitor, its officers, agents or employees from theft, damage by fire, accident or other causes, but will use all reasonable care to protect them against such loss. In all case, occupants wishing to insure their property must do so at their own expense. It is especially recommended that all occupants have representatives in attendance at all times when the exhibits are open and when exhibits are being set up or dismantled, to protect against loss. DENTAL CE PROVIDERS (and its host conference facilities) cannot be responsible for any item left unattended or left in the Exhibit Hall during the times the exhibits are closed.
RULES AND COMPLIANCE
Exhibitors agree to comply with rules and regulations as specified in the exhibitor package.
NONCOMPLIANCE WITH EXHIBITOR RULES AND REGULATIONS
Each exhibitor and all its employees agree to abide by the rules and regulations given herein and by subsequent amendments and additions considered by DENTAL CE PROVIDERS management to be in the best interest of all exhibitors. Upon noncompliance with the rules formulated, DENTAL CE PROVIDERS management reserves the right to prohibit, reject, or eject any exhibitor, exhibitor’s representatives, or exhibit in whole or part, with or without giving cause. If cause is not given, DENTAL CE PROVIDERS’s liability shall not exceed the return to the exhibiting company of the rental unearned at the time of ejection. If an exhibitor is ejected for violation of these rules, or for any other reason, no return of monies received shall be made.
AMENDMENT TO RULES
These rules, regulations and conditions have been drawn for the purpose and intention of providing a well-balanced, well-regulated, attractive, and successful exposition. Any and all matters or questions, not specifically covered by the preceding rules and regulations shall be subject solely to the decision of DENTAL CE PROVIDERS management. In an effort to provide the greatest good to the greatest number, DENTAL CE PROVIDERS management shall have full power to so interpret the rules and regulations or make such rulings as may appear to be for the best interest of the entire exposition and all amendments of the foregoing rules shall bind the exhibitors.
Questions regarding sponsorship opportunities can be directed to:
ConC@dentalceproviders.com